Middle East Technical University Rules and Regulations Governing Undergraduate Studies
PART I
Introductory Provisions
Aim
ARTICLE 1: (1) The aim of this Regulation is to establish the principles and procedures concerning student admission and registration to undergraduate programs carried out at the faculties of Middle East Technical University, and the conduct of education and instruction, examination and assessment processes.
Scope
ARTICLE 2: (1) This Regulation comprises the provisions concerning student admission and registration to undergraduate programs carried out at Middle East Technical University, and the conduct of education and instruction, examination and assessment processes.
Basis
ARTICLE 3: (1) This Regulation has been prepared based on Articles 14, 43, 44 and 46 of the Higher Education Act No. 2547 dated November 4, 1981.
Definitions
ARTICLE 4: (1) In this Regulation, the following terms shall refer to:
a) The concerned faculty board: The concerned faculty board of the University
b) The concerned faculty administrative board: The concerned faculty administrative board of the University
c) EPE: Middle East Technical University School of Foreign Languages English Proficiency Exam
d) Undergraduate program: A higher education program of a minimum of eight semesters
e) RO: Middle East Technical University Registrar's Office
f) President: President of Middle East Technical University
g) Senate: Senate of Middle East Technical University
h) DBE: Middle East Technical University Department of Basic English
i) International joint undergraduate program: An undergraduate program jointly conducted with an institution of higher education abroad
j) University: Middle East Technical University
k) SFL: Middle East Technical University School of Foreign Languages
l) CoHE: Council of Higher Education
m) University Administrative Board: University Administrative Board of Middle East Technical University
PART II
Principles Concerning Education and Instruction
Medium of Instruction
ARTICLE 5: (1) The medium of instruction in the University's undergraduate programs is English. However, courses that must be conducted in Turkish or another language are decided by the Senate.
(2) Students are registered to undergraduate programs after their English proficiency is documented.
(3) The assessment of the English proficiency level of students placed in, admitted, or transferred from another institution to undergraduate programs, and instruction at the DBE Preparatory Class are conducted in accordance with the provisions of the Regulation on the Department of Basic English of the School of Foreign Languages of Middle East Technical University published in the Official Gazette dated December 4, 2023, and numbered 32389.
Duration of Education
ARTICLE 6: (1) The normal duration of undergraduate programs is four years (eight semesters). The normal duration of programs that confer both undergraduate and graduate degrees is five years (ten semesters).
(2) The maximum duration of undergraduate programs is seven years (fourteen semesters). The maximum duration of programs that confer both undergraduate and graduate degrees is eight years (sixteen semesters).
(3) The duration spent in the English preparatory program is not included in the normal duration and maximum duration of the undergraduate program.
(4) Semesters for which students are granted leave of absence by the concerned administrative board are not included in the normal duration and maximum duration of the program.
(5) All semesters during which students have been registered since they first enrolled in an undergraduate program, or which have been spent unregistered due to failure to renew registration, are included in the normal duration and maximum duration of the program.
(6) Semesters spent at domestic or foreign institutions of higher education as part of exchange programs are included in the normal duration and maximum duration of the program.
Academic Year
ARTICLE 7: (1) One academic year consists of two semesters, each lasting a minimum of 16 weeks, including final examination periods.
(2) A Summer School may be offered within an academic year. The principles governing education and instruction in Summer School are decided by the Senate.
(3) The dates and duration of registration, courses, examinations and similar activities within an academic year are arranged through the academic calendar.
(4) The weekly course schedules for semesters and Summer School are prepared and announced by the concerned department chairs in coordination with the RO.
(5) The courses to be offered in semesters and Summer School are determined by the concerned department chair and approved by the concerned faculty administrative board. The determination of course sections, capacities and criteria is made by the concerned department chair.
Undergraduate Program
ARTICLE 8: (1) An undergraduate program is prepared by the concerned department(s), opened by decision of the Senate upon recommendation of the concerned faculty board, and with the approval of the CoHE.
(2) The curriculum of an undergraduate program comprises the distribution among semesters of course work, laboratory work, practical work, workshop(s), studio work, practical training and similar activities.
(3) Changes to the title and duration of a program are prepared by the concerned department and decided by the Senate upon recommendation of the concerned faculty board.
(4) Amendments to the curriculum of a program and the principles governing the adaptation of students to these amendments are prepared by the concerned department(s) and approved by the concerned faculty board.
International Joint Undergraduate Program
ARTICLE 9: (1) International joint undergraduate programs may be offered in collaboration with institutions of higher education abroad.
(2) The principles governing international joint undergraduate programs are determined by the Senate.
Double Major Program
ARTICLE 10: (1) Students enrolled in an undergraduate program at the University may simultaneously enroll in another undergraduate program at the University. The second undergraduate program is called a "Double Major Undergraduate Program". Students who complete this program receive a "Double Major Diploma" in addition to the diploma from the program in which they are enrolled. The principles governing double major programs are determined by the Senate.
Minor Program
ARTICLE 11: (1) Students enrolled in an undergraduate program at the University may additionally enroll in a "Minor Program" which consists of a certain number of courses offered by another undergraduate program at the University, or a certain number of interdisciplinary courses. A minor program is not an undergraduate program. Students who complete this program receive a certificate. The principles governing minor programs are determined by the Senate.
Exchange Programs
ARTICLE 12: (1) Within the framework of mutual agreements, exchange programs may be organized between the University and domestic or foreign institutions of higher education and university campuses. The principles governing such programs are determined by the Senate.
Certificate Program
ARTICLE 13: (1) The principles concerning certificate programs are determined by the Senate.
Special Students
ARTICLE 14: (1) Special students are students who are not enrolled in any program at the University, but who are expected to fulfill the requirements of the limited number of courses they are registered to. The admission conditions for special students and other related provisions are determined by the Senate.
Admission to Undergraduate Programs
ARTICLE 15: (1) Admission to undergraduate programs is carried out in accordance with the principles determined by the Senate within the framework of the Higher Education Act No. 2547 and the regulations and decisions of the CoHE.
(2) The principles governing applications to quotas for international students, their admission and registration procedures are determined by the Senate.
(3) The principles governing applications for internal or external transfer, their admission and registration procedures are determined by the Senate.
Initial Enrollment
ARTICLE 16: (1) Initial registration of students placed in or admitted to undergraduate programs is conducted through the e-devlet portal. Students who are unable to register through the e-devlet portal shall complete their registration procedures through the University's registration system on the dates announced.
(2) The following conditions are required for the finalization of student enrollment at the University:
a) Holding a document certifying that the student is qualified to receive a diploma from a high school in Türkiye, or a school within Türkiye or abroad whose equivalence to a high school is recognized by the Ministry of Education.
b) Fulfilling financial obligations related to the student contribution and education fees.
c) For international students, fulfilling legal entry and residence obligations to the country.
d) Fulfilling other conditions as announced by the University.
(3) The documents required for registration are announced on the RO's website. In case students with false or misleading documents are determined to have gained the right to enroll at the University, they shall not be registered. If they have already been registered, their registration shall be cancelled regardless of the semester they are in. All documents issued to them, including diplomas, shall be declared null and void, and legal action shall be initiated against them. Those in this situation are deemed not to have acquired student status and cannot benefit from any rights related to studentship in the future.
(4) Students who have completed their registration procedures are provided with a student ID card. The ID card contains information identifying the student.
(5) Those who fail to complete their registration within the designated period are deemed to have waived their right to be a university student and thereafter cannot claim any rights.
Academic Advising
ARTICLE 17: (1) Department chairs assign an academic advisor from among full-time faculty members to each student enrolled in an undergraduate program.
(2) The academic advisor meets with each student being advised at least once per semester. The academic advisor provides necessary information and guidance regarding the selection of courses each student will take each semester. The advisor also informs and guides the student regarding adaptation to university life, professional development and career matters. In cases requiring academic evaluation as decided by the concerned faculty board, the advisor meets with the student, makes necessary evaluations and recommendations, and grants registration approval.
Courses and Course Credits
ARTICLE 18: (1) Courses within undergraduate programs are divided into two groups: compulsory and elective. Compulsory courses are those specified in the curriculum and must be taken. Elective courses are those whose numbers and types are specified in the curriculum and are selected by students.
(2) The course titles, codes, contents, credit values, categories, equivalencies, prerequisites, co-requisites, midterm examinations, final examinations and similar features, as well as changes to these features, are approved by decision of the concerned faculty board upon recommendation of the concerned department.
(3) Prerequisites and co-requisite courses may be specified in order for a course to be taken. The principles governing prerequisites and co-requisites are as follows:
a) A course that must be taken previously with at least a DD or S grade in order to take another course is called the prerequisite of that course.
b) A course that must be taken together with another course in the same semester is called the co-requisite of that course. The co-requisite requirement is deemed fulfilled if a letter grade has been previously obtained in a co-requisite course, excluding NA and W grades.
(4) Apart from prerequisites and co-requisite courses, additional requirements may be specified by the department chair in order for a course to be taken.
(5) In case of exemption from a course that is a prerequisite or co-requisite of any course, the prerequisite or co-requisite requirement of that course is deemed fulfilled.
(6) The credit value of a course consists of the total of all of its weekly theoretical course hours plus half of the weekly hours of laboratory, practical applications, workshop, studio, practical training and similar work.
(7) Weekly theoretical and practical hours of non-credit courses are specified; however, a credit value is not assigned to such courses.
Course Load
ARTICLE 19: (1) The normal course load of a program is the number of credit courses in the semester where the highest number of credit courses exists in the curriculum of that program.
(2) A student's course load in a semester is limited to the normal course load. The normal course load may be adjusted as follows:
a) For students with a Cumulative Grade Point Average of at least 2.00, a maximum of one course may be added.
b) For students with a Cumulative Grade Point Average of at least 2.50, a maximum of two courses may be added.
(3) The minimum course load for undergraduate program students in a semester is three credit courses, except for students beginning their first spring semester of an undergraduate program who successfully completed the DBE Preparatory Program in the preceding fall semester. The course load may be reduced with the approval of the concerned department chair if justified reasons are presented.
(4) Students who are able to fulfill graduation requirements at the end of the registered semester may increase the normal course load by a maximum of two courses without the general GPA requirement. For these students, the minimum course load requirement is not applicable.
Counting Courses Towards an Undergraduate Program
ARTICLE 20: (1) The procedures for counting courses taken at the University towards the program the student is enrolled in are carried out by the concerned faculty administrative board upon recommendation of the concerned department chair. The principles governing course counting procedures are as follows:
a) Course counting procedures are carried out according to the current curriculum.
b) In course counting procedures, it is determined which of the courses in which the student previously earned a passing grade or its equivalent in the program in which they were enrolled are to be counted towards the program.
c) Based on the number of courses counted towards the program, the semesters deemed to have been spent are calculated and deducted from the student's maximum duration. In this procedure, the normal course load of the concerned program is used as corresponding to one semester.
(2) Procedures for counting courses taken at any institution of higher education outside the University towards the program the student is enrolled in are carried out by the concerned faculty administrative board upon recommendation of the concerned department chair. The principles governing course counting procedures for such students are as follows:
a) Course counting procedures are carried out according to the current curriculum.
b) In course counting procedures, it is determined which of the courses from which the student earned a CC or above grade, S, or an equivalent grade are to be counted towards the program.
c) Based on the number of courses counted towards the program, the semesters deemed to have been spent are calculated and deducted from the student's maximum duration. In this procedure, the normal course load of the concerned program is used as corresponding to one semester.
(3) Courses completed from a previously graduated diploma program and courses in a diploma program simultaneously pursued at two separate institutions of higher education shall not be counted towards the program. Course counting procedures are applied only to non-credit courses and courses taken in NI status.
(4) Other principles related to course counting procedures are determined by the Senate.
Courses Outside the Curriculum
ARTICLE 21: (1) Courses outside the curriculum are credit courses that do not appear in the curriculum of the undergraduate, double major, or minor program a student is enrolled in, but which the student additionally takes. The following provisions apply to such courses:
a) Such courses are taken in NI (not included) status.
b) Courses taken in NI status are counted towards the student's course load in the related semester.
c) A maximum of two courses may be taken in NI status per semester.
d) The status of courses in NI status cannot be altered after the registration process of the concerned semester is completed.
e) The status of courses cannot be changed to NI after the registration process of the concerned semester is completed.
f) Courses taken in NI status may be repeated only once in the same status.
g) Courses taken in NI status are not included in Grade Point Average calculations.
h) Courses taken in NI status are shown on the transcript together with the earned letter grade.
i) A course taken in NI status cannot be counted towards the program or programs in which the student is enrolled in the semester it is taken.
j) Courses taken in NI status, even if they have grades of NA, FF, or FD, do not prevent graduation.
Semester Registrations
ARTICLE 22: (1) Students are required to renew their registration each semester on the registration dates announced in the academic calendar. However, students enrolling for the first time in an undergraduate program may also register during the add/drop week specified in the academic calendar. Students who fail to register on the designated dates are placed in unregistered status and cannot enjoy the rights granted to registered students.
(2) Students are primarily required to pay their student contribution or education fees and to fulfill any other financial obligations from previous semesters (dormitory fees, library fees, etc.).
(3) In the semester they first enroll, students must register for all courses in the curriculum for that semester, except for courses from which they are exempt.
(4) Students who successfully complete the DBE Preparatory Program in the fall semester and begin their first spring semester of the undergraduate program may take credit or non-credit courses as deemed appropriate by their department.
(5) In determining the courses to be taken during semester registrations, the following priority order is used, provided that prerequisites are met:
a) Courses that must be repeated.
b) Courses that should have been taken in previous semesters but were not taken.
c) Courses that must be taken according to the class order in the curriculum, courses students wish to repeat to increase their grades, and/or courses to be taken in NI status.
(6) Students who have completed their semester registration may add, drop courses or change course sections during the add/drop period stated in the academic calendar.
(7) Students who have fallen into unregistered status and wish to register for a semester must apply to the concerned department chair by stating and documenting their reasons no later than the end of the add/drop period for that semester. The semester registration of students whose excuse is approved by the concerned faculty administrative board and who meet the necessary registration conditions is renewed by the RO.
(8) Students who have fallen into unregistered status may register for subsequent semesters on registration dates announced in the academic calendar, provided they are within their maximum duration. These students must submit a petition to the RO no later than the date registration begins.
(9) Students who have not renewed their registration for four consecutive academic years (eight semesters) without valid justification shall be dismissed from the University by decision of the concerned faculty administrative board and approval of the CoHE.
Student Contribution, Education Fees and Other Charges
ARTICLE 23: (1) Student contributions, education fees and other charges determined within the framework of the Presidential Decree for the relevant year are determined by the University Administrative Board.
Course Withdrawal
ARTICLE 24: (1) Students may withdraw from courses they are enrolled in according to the following rules:
a) Course withdrawal is processed within the tenth week of the concerned semester.
b) Information is communicated to the instructor of the course.
c) A maximum of one course may be withdrawn from in a semester.
d) A maximum of six courses may be withdrawn from throughout the duration of education.
e) Course withdrawal is not permitted for courses in the first two semesters of the curriculum.
f) Course withdrawal is not permitted for repeated courses, previously withdrawn courses, courses in NI status, or non-credit courses.
g) Students taking the minimum course load or below in a semester cannot withdraw from courses.
PART III
Examinations, Assessment and Graduation
Attendance and Examinations
ARTICLE 25: (1) Students are required to attend theoretical and practical classes, examinations and other academic studies as required by instructors.
(2) Student attendance records are maintained by instructors.
(3) The effect of student attendance on the right to take midterm and final examinations and on semester letter grades; midterm examinations, homework assignments, practical applications and other similar studies for which students are responsible and their effect on semester letter grades; and requirements for taking final examinations, if any, are determined by instructors and announced to students in the course syllabus at the beginning of the semester.
(4) At least one midterm examination and one final examination are administered for each course. Courses that do not require a midterm and/or final examination are determined by the concerned department and communicated to the RO.
(5) Students are informed of their performance in each course by the instructor before the course withdrawal deadline during the semester. Student privacy regarding personal information is protected in this communication.
(6) Examination dates for courses with midterm examinations are determined by instructors or department chairs upon recommendation of instructors. Midterm dates are announced within the first four weeks of the semester. For multi-section compulsory courses offered across programs, examination dates are coordinated and announced by the concerned department chair in coordination with the RO.
(7) Examinations other than midterm and final examinations may be administered without a predetermined date.
(8) For courses with final examinations, examination arrangements are made as follows:
a) The dates and times of final examinations are determined and announced by the RO following consultation with concerned departments.
b) Pre-announced final examination dates may be changed by the RO upon justified recommendation of the concerned department chair, provided the new dates fall within the final examination period. This procedure is carried out before the final examination period begins.
(9) When necessary, courses and examinations may be held after regular working hours and/or on Saturdays and Sundays.
(10) The concerned instructors and proctors are responsible for conducting examinations in accordance with regulations.
(11) The principles regarding procedures to be applied to students who do not take an examination are determined by the instructor or department chairs upon recommendation of instructors.
Assessment and Grades
ARTICLE 26: (1) Students receive a letter grade for each course at the end of the semester they are registered.
(2) This letter grade is assigned at the discretion of the instructor.
(3) In determining the letter grade, the student's midterm and final examination grades, performance in studies during the semester, and attendance in courses and practical work are considered.
(4) The courses for which an exemption examination is to be administered, the requirements for exemption, and implementation principles are determined by the Senate upon recommendation of the concerned academic board.
(5) The coefficients of letter grades used in Grade Point Average calculations, point intervals and standings are specified below:
a)
| Letter Grade | Coefficient | Point Interval |
| AA | 4.00 | 90-100 |
| BA | 3.50 | 85-89 |
| BB | 3.00 | 80-84 |
| CB | 2.50 | 75-79 |
| CC | 2.00 | 70-74 |
| DC | 1.50 | 65-69 |
| DD | 1.00 | 60-64 |
| FD | 0.50 | 50-59 |
| FF | 0.00 | 0-49 |
| NA | 0.00 | - |
| Letter Grade | Standing |
| S | Successful |
| U | Unsuccessful |
| EX | Exempt |
| I | Incomplete |
| W | Withdrawn |
b) The grade NA is assigned due to one of the following reasons and is processed as FF in Grade Point Average calculations:
1. Failure to fulfill attendance requirements for theoretical and practical course hours as specified in the course syllabus.
2. Not qualifying to take the final examination due to failure to fulfill course-related obligations.
3. Not taking any of the midterm and final examinations.
c) Grades not included in Grade Point Average calculations are as follows:
1. The grade S (successful) is assigned to students who successfully complete non-credit courses.
2. The grade U (unsuccessful) is assigned to students who do not successfully complete non-credit courses.
3. The grade EX (exempt) is assigned to students who are exempted from certain courses in the curriculum.
4. The grade I (incomplete) is assigned to students who are unable to complete course requirements by the end of the semester or Summer School for a reason accepted as valid by the instructor. The grade I must be converted to a letter grade within one week from the last date of grade submissions for the semester or Summer School. However, in special cases, this period may be extended until the date registrations begin for the following semester, when it must be converted to a letter grade. These special procedures are conducted upon recommendation of the department chair offering the course and approval of the concerned faculty administrative board. If the grade I is not converted to a letter grade within the required period, it is automatically converted to FF or U. Dates concerning the grade I are specified in the academic calendar.
5. The grade W (Withdrawn) is assigned to students who withdraw from a course.
Submission, Announcement and Correction of Grades
ARTICLE 27: (1) Final semester grades are submitted by instructors on the dates specified in the academic calendar.
(2) Letter grades are made accessible to students in the student information system on the date specified in the academic calendar.
(3) Any clerical errors in grades are corrected upon application by the instructor within one week from the last date of grade submissions for the semester or Summer School, with the approval of the concerned department chair. For cases exceeding this period, grade corrections due to clerical errors are made upon recommendation of the department chair offering the course and approval of the concerned faculty administrative board. Dates concerning clerical error corrections are specified in the academic calendar.
Course Repetition
ARTICLE 28: (1) Courses from which the grades FF, FD, NA, U, or W are earned must be repeated, except for courses with NI status.
(2) Other elective courses may be taken instead of elective courses that must be repeated, provided they are within the framework of the curriculum and are of the same category or type. Justified cases are evaluated by the concerned faculty administrative board upon recommendation of the concerned department chair.
(3) Courses from which a DD or higher grade has been earned may be repeated within four consecutive semesters following the first time the course was taken. Students may repeat courses a maximum of six times throughout their undergraduate education. This provision does not apply to students in probation status or those who have passed all courses for graduation but have not achieved the required GPA.
(4) The previous grade is not considered, and only the most recent grade earned in the repeated course is valid.
Grade Point Averages
ARTICLE 29: (1) At the end of each semester, students' semester Grade Point Average and Cumulative Grade Point Average are calculated and their academic standing is determined.
(2) The total credit points earned from a course are calculated by multiplying the course's credit value by the coefficient corresponding to the letter grade earned at the end of the semester.
(3) The Semester Grade Point Average is calculated by dividing the total credit points earned from all courses taken in the concerned semester by the total credit values of those courses.
(4) The Cumulative Grade Point Average is calculated by dividing the total credit points earned from all courses taken up to that time, including the current semester, by the total credit values of those courses.
(5) Grade Point Averages obtained in calculations are expressed by rounding to two decimal places. In rounding, if the third decimal is less than 5, the second decimal remains unchanged; if the third decimal is 5 or greater, the second decimal is increased by 0.01.
Successful Students
ARTICLE 30: (1) Students whose Cumulative and Semester Grade Point Averages are at least 2.00 and who have not earned the grades FF, FD, NA, or U in the concerned semester are classified according to their Semester Grade Point Averages as follows:
a) Of students who are within their maximum period of study and who have taken at least three credit courses in the concerned semester, those with a Semester Grade Point Average of 3.50-4.00 are classified as High Honor students, and those with 3.00-3.49 are classified as Honor students. Students who meet the GPA requirement but do not meet the three-credit-course requirement are classified as Satisfactory.
b) Students who are within their maximum period of study with a Semester Grade Point Average of 2.00-2.99, or students who have exceeded the maximum period of study with a Semester Grade Point Average of at least 2.00 are classified as Satisfactory.
(2) Students whose Cumulative and Semester Grade Point Averages are at least 2.00 but who earned the grades FF, FD, NA, or U in any course in the concerned semester are classified as Sufficient.
Unsuccessful Students
ARTICLE 31: (1) Students whose Cumulative and/or Semester Grade Point Average is below 2.00 are classified as Unsatisfactory.
Probation Students
ARTICLE 32: (1) Students whose Cumulative Grade Point Average is below 2.00 in two consecutive semesters are classified as Probation students.
(2) Probation students primarily repeat courses from which they earned FF, FD, NA, or U grades, and may repeat previously taken courses upon request.
(3) Probation students may enroll in courses based on the following practices, provided they do not exceed the normal course load for one semester of the program:
a) Students with a Cumulative GPA below 1.80 may not enroll in courses they have not previously taken or from which they earned a W grade.
b) Students with a Cumulative GPA between 1.80-1.99 may enroll in a maximum of three courses they have not previously taken.
(4) The minimum course load requirement does not apply to probation students.
(5) The probation status ends when the Cumulative Grade Point Average reaches at least 2.00.
Graduation Requirements and Graduation Date
ARTICLE 33: (1) The following requirements must be fulfilled to graduate from an undergraduate program:
a) All courses in the curriculum must be completed with at least DD or S grades.
b) The Cumulative Grade Point Average must be at least 2.00.
c) Except for international joint undergraduate programs conducted with contracted universities abroad, at least half of the total curriculum credits must be earned from courses completed at the University.
d) Except for exchange programs and international joint undergraduate programs conducted with contracted universities abroad, the last two registered semesters must be spent at the University.
(2) The graduation date from undergraduate programs is determined as follows:
a) In undergraduate programs, the graduation date is the announcement date of letter grades for the concerned semester or Summer School as specified in the academic calendar. For students who graduate after grade announcement as a result of clerical error correction, conversion of an I grade to a letter grade, or use of make-up examination rights, the graduation date is the date when the final grade is determined.
b) For students who wish to leave the University by receiving an Associate Degree Diploma before becoming eligible for graduation, the graduation date is the announcement date of letter grades for the semester in which they became eligible for the Associate Degree Diploma.
Make-Up Examinations
ARTICLE 34: (1) The principles governing make-up examinations are determined by the Senate.
Procedures at the End of Maximum Duration of Study
ARTICLE 35: (1) Actions regarding students who cannot fulfill graduation requirements at the end of maximum duration shall be carried out according to procedures and principles determined by the Senate in accordance with paragraph (c) of Article 44 of the Higher Education Act No. 2547.
Diplomas, Certificates and Documents
ARTICLE 36: (1) Diplomas, certificates and other documents awarded to students and graduates and the conditions for their issuance are as follows:
a) Undergraduate Diploma: Awarded to students who meet graduation requirements of an undergraduate program.
b) Double Major Diploma: Awarded to students who are eligible for an undergraduate diploma and who also meet graduation requirements of the double major program in which they are enrolled.
c) Associate Degree Diploma: Awarded to students who wish to leave the University before becoming eligible for graduation, provided they apply and complete registration cancellation procedures. To qualify for an Associate Degree Diploma, students must have earned at least DD or S grades in all courses in the first four semesters of their program curriculum and must have a Cumulative Grade Point Average of at least 2.00.
d) Provisional Certificate of Graduation: A document issued only once to students eligible for graduation that is valid until the graduation ceremony date of the concerned academic year and serves as a substitute for a diploma.
e) Diploma Supplement: A document accompanying diplomas that facilitates international recognition of the academic and professional competencies of its holder.
f) Graduation Distinction Certificate: A certificate awarded to students who graduate with distinction from undergraduate programs. The principles governing the ranking of such students are determined by the Senate.
g) Minor Program Certificate: Awarded to students who are eligible for an undergraduate diploma and who successfully complete the minor program in which they are enrolled. This certificate is not a diploma.
h) Transcript: A document showing all courses taken each semester, their credit values and earned grades, semester and cumulative Grade Point Averages, and academic standing since the student's initial enrollment at the University.
i) Semester Success Certificate: A document given to Honor or High Honor students at the end of a semester.
j) Student Certificate: A document showing a student's enrollment status at the University.
(2) Diplomas, certificates and other documents are signed by authorized representatives of the University.
(3) Students graduating from undergraduate and/or double major programs with a Cumulative Grade Point Average of 3.00-3.49 are classified as "Honors"; those with 3.50 or above are classified as "High Honors". These classifications are stated on the diplomas.
(4) The format, size and information to be written on diplomas and certificates are determined by the Senate.
(5) In case of loss of a diploma, a replacement copy is issued only once. The replacement copy bears the notation "second copy".
(6) In case of change in the name and/or surname of the graduate after the graduation date, the information on diplomas and/or certificates is not changed, nor are replacement copies issued.
PART IV
Disciplinary Procedures, Leave of Absence, Registration Cancellation and Information Access
Disciplinary Procedures
ARTICLE 37: (1) Disciplinary procedures regarding students are carried out in accordance with the provisions of Article 54 of the Higher Education Act No. 2547.
Leave of Absence
ARTICLE 38: (1) Students may be granted leave of absence from the University for a maximum period of four semesters, without exceeding two consecutive semesters each time, by decision of the concerned faculty administrative board, on grounds of health, military service, education at institutions of higher education within the country or abroad, academic reasons such as courses that are required by the curriculum not being offered in the relevant semester, financial and family reasons. For leave periods longer than four semesters, the University Administrative Board has authority only for students requesting leave due to ongoing illness and treatment requirements and for students with a criminal conviction.
(2) Students wishing to be granted leave of absence must apply to the concerned department chair with a petition stating their grounds and supporting documents no later than the end of the add/drop period of the relevant semester. However, if the grounds for leave arise after the end of the add/drop period, there is no time restriction for application.
(3) If the date of a student's leave petition is before the deadline for semester registrations, the student is not required to have completed course registration or paid their contribution when applying for leave. If the date of a student's leave petition is after the deadline for semester registrations but within the add/drop period, the student must have completed course registration and payment of contribution for the application to be processed; otherwise, the student is placed in unregistered status and cannot be granted leave. If the grounds for leave arise after the add/drop period ends, the student must be in registered status to apply for leave.
(4) The decision of the concerned administrative board is communicated to the RO and is processed by the RO.
(5) Students wishing to return to studies before the end of their leave period must apply with a petition to the concerned department chair before registrations begin. The application is resolved by decision of the concerned faculty administrative board upon recommendation of the department chair and is communicated to the RO for processing by the RO.
Registration Cancellation
ARTICLE 39: (1) Students may cancel their registration through the student information system if they wish.
(2) Students who cancel their registration by receiving an Associate Degree Diploma or without meeting graduation requirements forfeit all rights at the University and may never again enroll in the program from which they cancelled their registration.
Information Access
ARTICLE 40: (1) All proceedings regarding students enrolled in undergraduate programs are communicated by the concerned academic bodies to the RO and processed by the RO in the student information system. Each student may access the student information system using the individual user code and password provided by the University to view their academic student status. Separate notification is not sent to students.
(2) Undergraduate program students are required to monitor their military service status through the e-devlet portal. Separate notification is not sent to students.
(3) Students are required to monitor all communications sent to the e-mail address provided by the University.
PART V
Miscellaneous and Final Provisions
Student Grants and Aid
ARTICLE 41: (1) The principles governing the distribution of student grants and aid obtained from various sources are determined by the Senate.
Health Services
ARTICLE 42: (1) The principles governing health services provided to students are determined by the Senate.
Northern Cyprus Campus
ARTICLE 43: (1) The procedures and principles regarding the application of this Regulation to undergraduate programs carried out at the Northern Cyprus Campus are determined by the Senate.
Provisions for Matters Without Specific Regulations
ARTICLE 44: (1) For matters not regulated in this Regulation, the provisions of the Higher Education Act No. 2547, relevant other legislation and CoHE decisions shall apply.
Invalidated Regulation
ARTICLE 45: (1) The Middle East Technical University Undergraduate Education and Instruction Regulation published in the Official Gazette dated August 16, 2015, and numbered 29447, is hereby invalidated.
Transitional Provisions
TEMPORARY ARTICLE 1 – (1) For students who earned the right to register to undergraduate programs in the first semester of the 2014-2015 academic year or earlier, the second semester of the 2014-2015 academic year is considered the starting point in determining the maximum duration mentioned in Articles 6 and 33.
Repeating a Course:
TEMPORARY ARTICLE 2 – (1) The third paragraph of Article 28 applies to students who begin undergraduate programs in the first semester of the 2026-2027 academic year or later. For students who began undergraduate programs before this date, previously completed course repetitions are not counted, and the most recent completion of the course is considered the initial enrollment.
Effective Date
ARTICLE 46: (1) This Regulation enters into force at the beginning of the 2026-2027 academic year.
Implementation
ARTICLE 47: (1) The provisions of this Regulation are implemented by the President of Middle East Technical University.